HOA Court Booking Software for Community Courts

Most homeowners associations still run their courts off a paper signup sheet on the fence, a lockbox key, or a neighborhood group chat. That works until the community grows, pickleball arrives, and the same three households seem to have every evening slot.

Want to jump straight to the setup? The step-by-step guide walks through it.

Open the HOA setup guide

BookThisCourt lets a homeowners association, condo association, or master-planned community put court booking online without taking payments, asking for credit cards, or making more work for the board. Residents book from their phone, and the community manager or a board volunteer stays in charge.

Why the signup sheet stops working

A paper sheet or a group chat has no rules. You cannot see what is free without walking to the court, nothing stops one household from writing its name in every evening slot, and the board has no way to hold the best hours for residents when outside players start showing up.

Booking online fixes all three: residents see what is free right now, everyone gets the same fair number of hours, and the board decides which hours are for residents only.

How resident booking works

Community courts are already paid for through HOA dues, so this works differently from a public facility. Instead of charging for each booking, you give every household a Resident membership that comes with a set number of court hours each month.

• Book online: residents see what is free and book from their phone, and confirmation and reminder emails go out on their own.
• Hours each month per household: every Resident membership comes with hours that come back each month, so no household can take over the courts.
• Hours for residents only: keep the best hours for the community and open the rest to the public if you want.
• No credit cards and no booking fees for residents: the membership is what lets them book, not a payment.
• One list of residents: the community manager adds people, removes people, and changes hours without calling support.

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No credit card and no per-booking fees

There is nothing to hook up for payments and no card saved anywhere. The Resident plan stays hidden from the public booking page, so nobody can sign themselves up, and the invite link turns it on for free. When dues already come in through the HOA, that is exactly what you want.

If the community ever does want to charge for something, like a guest clinic or a tournament entry, you can take payments online for that one event without changing how residents book their regular hours.

Resident-only hours, public hours, or both

On the Hours page, every time slot has a Members Only column. Tick Residents on the slots you want to hold back, and only households with the plan can book them. Leave a slot unticked and anyone can book it from your public page.

So a gated community can keep every hour for residents, while a community that rents its courts out on weekday mornings can do both on the same court.

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Any court type: tennis, pickleball, basketball, soccer, and more

Court booking software is usually sold for racquet sports, but a community's courts rarely stop there. In BookThisCourt every court or field gets its own hours and its own rules, so tennis, pickleball, basketball, padel, volleyball, squash, and badminton courts and soccer or football fields all sit in one account. A community with two tennis courts, a basketball court, and a soccer field runs all of them on the same Resident plan and the same list of residents.

What the board or community manager controls

• Add a resident once, by name and email, and pick the Resident plan. Their account connects on its own when they sign up.
• Remove the membership when a household moves out. The plan never expires on its own, so removing it is what ends their access.
• Add or take away hours for one household at any time from its customer page, say after the courts were closed for repairs.
• Cap how many bookings they make in a week if hours alone are not enough.

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Cancellations, reminders, and court closures

Residents get a confirmation email when they book and a reminder email an hour before they play. You can let residents cancel their own bookings from their account, so a freed-up slot goes back to the neighbors instead of sitting empty. When a court is being resurfaced or the lights are out, block off the time on the calendar and nobody can book it until you open it again.

Guests and gate access

Residents book under their own name and bring whoever the community's rules allow. A board volunteer can also add a booking for a guest by name straight from the calendar, with no account needed. If the courts sit behind a locked gate, a smart lock can hand out a code that only works during the booking, so nobody has to manage keys. Our smart lock guide compares the options.

What it costs an HOA

Most HOA amenity software charges a monthly fee based on the number of homes. BookThisCourt's Starter plan is free, with up to 500 bookings a month and up to 8 courts, which covers most communities. Larger communities move to the Scale plan for $59 a month. There is no card to enter to get started and no per-booking fee for residents. See pricing.

Setting it up

Setting up takes three screens: make the Resident plan under Offers, tick Residents on the hours you want to hold back under Hours, then add each household under Customers. The step-by-step guide shows each one.

Open the HOA setup guide

For everything else a membership can do, like booking limits and letting people book further ahead, see the Memberships guide. If you run a private club with dues rather than a community that shares courts, read Private Club Court Booking and Membership Software instead.

FAQ

Do residents need a credit card to reserve a court?

No. You give each resident a Resident membership, so they sign in and book using their hours for the month. There is no checkout and no card saved anywhere.

Can we limit how much court time each household gets?

Yes. The Resident plan sets how many hours each household gets a month, and you can also cap how many bookings they make in a week. You can add or take away hours for one household whenever you need to.

Can non-residents still book our courts?

Only if you let them. Any time slot you leave unticked in the Members Only column stays open to the public. If the courts are for residents only, tick Residents on every slot and nobody else can book.

What happens when a resident moves out?

Open their customer page and remove the membership. They lose access and any leftover hours right away, and you can give the plan to the new household the same way you added the first one.

Does this work for basketball or other non-racquet courts?

Yes. Every kind of court gets its own hours and rules, so a community with tennis courts, a pickleball court, and a basketball court runs all of them from one account on the same Resident plan.

How much does HOA court booking software cost?

BookThisCourt's Starter plan is free and includes up to 500 bookings a month and 8 courts, which covers most communities. Bigger communities can move to a paid plan. Residents never pay a booking fee.

Can residents cancel their own bookings?

Yes, if you turn on customer cancellations. Residents cancel from their account and the slot opens back up right away. Leave it off and they contact the community manager instead.